Overview: Clerk & Recorder and Elections

Tammy Williams, the Clerk and Recorder/Assessor/Election Administrator, serves as the ex-officio clerk of the county commissioners, ex-officio recorder, registrar for Blaine County, ex-officio election administrator and the administrator of the county budget and oversees five-county department

  • Accounts Payable
  • Records
  • Elections
  • Payroll
  • Ambulance Billing

The Elections Department is responsible for the administration of federal, state, county, city and special district elections in Blaine County according to federal and state election laws. The Department also assists in elections for school districts. Additional activities include deputy registrar and election judge training, petition drive signature verification, absentee vote processing and voter registration. Our Election Department maintains the voters’ registration files for approximately 4,000 voters in eight precincts in Blaine County. Maps of the boundaries are available in the Clerk and Recorder’s Office. Approximately 40 temporary election judges are needed to work each election.

What Does the Clerk & Recorder File? 

Some of the documents that are recorded and filed for example are: 

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Deeds

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Mortgages

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Powers of Attorney

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Military Discharges

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Oil & Gas Leases

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Liens

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Certificates of Surveys & Subdivision Plats

Additional Filings Handled by the Clerk & Recorder

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Birth Certificates

Certified and informational copies of birth and death certificates may be obtained from this office. 

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Accounts Payable

Personnel and accounts payable are handled in this office. Most records are public record, but some are confidential. 

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Elections

Federal, state, county and city elections are handled by this office.

Clerk & Recorder Contact Info

Clerk & Recorder / Assessor

Tammy Williams

Phone: 406-357-3240
Fax: 406-357-2199
twilliams@blainecounty-mt.gov

Office Address

420 Ohio St.
Chinook, MT 59523

Mailing Address

PO Box 278
Chinook, MT 59523

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Hours of Operation

Monday-Friday
8 a.m. to 5 p.m.

ACCOUNTS PAYABLE

OVERVIEW: ACCOUNTS PAYABLE

The Accounts Payable Department (AP) is responsible for paying all county-related invoices to vendors which include supplies, contracts, services rendered, credit card purchases, and other state agencies. AP is also responsible for 1099’s, updating/maintaining direct deposit (EFT) information and new/existing vendor information for the Department of Administration.

The Clerk & Recorder is also responsible for receiving payments made to Blaine County including cash, checks, wires and payments from other state, local, federal agencies, and private parties. The Clerk & Recorder also prepares the financial statements and supplemental reports in accordance with governmental accounting and financial reporting standards.

Blaine County accounts payable department (AP) is responsible for paying all county related invoices to vendors which include supplies, contracts, services rendered, credit card purchases, and other state agency fees. AP is also responsible for 1099’s, in order for Accounts Payable to process payments, a current W-9 form is required.

The Payroll Department is responsible for employee compensation, benefits, wellness, and workers compensation. To contact the Payroll Department, call (406) 357-4011 or email swendeln@blainecounty-mt.gov.

The Ambulance Billing Department is responsible for invoicing for all three rural ambulance services, as well as, receiving all payments made to the Blaine County Ambulance services including cash, checks, wires and payments from other insurance companies and private parties. To contact the Ambulance Billing Department, call (406) 357-4011 or email swendeln@blainecounty-mt.gov.

To contact the Accounts Payable Department, call (406) 357-4013 or email accountspayable@blainecounty-mt.gov.

overview: PUBLIC RECORDS SEARCH

The Records Department is responsible for the recording, scanning, and indexing of deeds, mortgages, surveys, mining work, resolutions, military discharges, and many other various documents. The Department also files birth and death records, federal tax liens, notices of action, attachments, judgments, executions, and other miscellaneous documents.

Blaine County Records department is responsible for the recording, scanning, and indexing of deeds, mortgages, surveys, resolutions, military discharges, and many other various documents. The department also files birth and death records, federal tax liens, notices of action, attachments, judgments, executions, and other miscellaneous documents.

Filing costs are $5.00 per document.

Recording costs are:

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Conforming documents are $7.00 per page

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Non-conforming documents are $7.00 per page, plus $10.00

To contact the Records Department, call (406)357-4012 or pbmiller@blainecounty-mt.gov.

Search of Public Records

Documents recorded or filed since 1973 have been automated and are easily accessed by computers and are available at the second-floor lobby of the Blaine County Courthouse in Chinook. Conversion of the older records is an ongoing effort.

Birth and Death Records

Birth and death records on file for Blaine County may date back to the early 1900’s. The current State system enables all counties to issue State birth certificates since 1921 and death certificates since 2003, with continuing updates. The present county costs for a certified birth record are $8.00 and certified death records are $5.00, with genealogical copies $1.00 each.

Please print out the form below, follow the directions on the forms and return it to our office with the appropriate fee.

Birth Certificate Order Form
Death Certificate Order Form

To mail requests to Blaine County use the following address:
Blaine County, Records Department
PO Box 278
Chinook, Montana 59523

Property Appraisal

overview: Appraisal / Property Assessment Dept.

The local Appraisal / Property Assessment Office is responsible for:

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Maintenance of the Montana Ownership Database for Blaine County

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Appraisal and assessment of property

The Department of Revenue also maintains a digital GIS land ownership map database for the entire state. Interactive maps and descriptive data are available on this site for each parcel of land. Visit their website.

Visit the State of Montana Revenue Office website.

Property Appraisal Contact Info

Office Address

315 4th Street
Havre, Montana

Phone

If you are traveling quite a distance it may be to your advantage to call ahead to 406-265-5481.

Subdivision Planning

OVERVIEW: Subdivision Planning

If you plan on subdividing a part of any property. The Blaine County Sanitarian and the Blaine County Planner should be contacted for approval of any instrument of transfer prior to filing. Depending upon the circumstances involved, a survey may be required, approval by the Blaine County Commissioners may be required, or approval by the Montana Department of Environmental Quality may be required. Subdivisions creating lots with existing structures or lots for potential building sites typically take several months for approval and most often require the assistance of a consultant. Subdivisions in floodplains are prohibited.

Blaine County Contract Planner

Office Address

1275 Maple Street, Suite F
Helena MT 59601

Blaine County Contract Planner

Jeremy Fadness P.E.

Blaine County Contract Land Surveyor

Office Address

1275 Maple Street, Suite F
Helena MT 59601

WWC Engineering

(406) 443-3962

Examining Land Surveyor

Jake Ziska, P.L.S.
jziska@wwcenginneering.com

Floodplain MAnagement

OVERVIEW: Floodplain Management

Much of Blaine County, including parts of Chinook, is in the floodplain and a floodplain permit is required prior to building in the floodplain. Building without a permit may result in costly reconstruction and/or extremely high flood insurance rates. If built in the floodway the building must be removed. Septic systems are prohibited in the floodplain. Unless the building can be connected to a community wastewater system, or the sewage can be pumped out of the floodplain, no building requiring water and sewage facilities can be built in the floodplain. Contact WWC Engineering for more information on wastewater systems.

 

Blaine County Contract Floodplain Administrator

Office Address

1275 Maple Street, Suite F
Helena MT 59601

Floodplain Administrator

Blaine County Contract
Shawn Higley P.E.

District Court

District Court Overview

The Clerk of District Court is the official keeper of all District Court records for Blaine County. These records include, but are not limited to: Adoption, Civil, Criminal, Dependent & Neglect, Domestic Relations, Guardianship, Juvenile, Marriage License, Paternity, Probate and Sanity Cases. The majority of the Clerk of District Court records are open to the public, but some are confidential and have restricted access.

Blaine County records begin in 1912, when the county was created. The computer case management system has records since 1995. There is no internet access to court records.

Our office has a public computer so record searches can be done by the general public, title companies, credit agencies and investigative agencies with no charge. Record searches, copies and certified copies are provided upon request. There are fees for searches performed by the office personnel and the costs of copies are charged according to statute.

What Does the District Court Do?

The Clerk of District Court is a constitutionally mandated office authorized by statute to perform the following duties:

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Keep the records and schedules of the District Court

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Take charge of and manage the records of the District Court

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Attend court sessions and keep the minutes of the proceedings

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Issue all processes and required notices

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Properly enter all orders, judgments and decrees for the record

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Act as the jury commissioner

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Issue and record marriage licenses

Additional Services Handled by the District Court

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Jury

The Clerk of District Court serves as Jury Commissioner for Blaine County. As required by statute, each May the Montana Secretary of State provides a combined list of registered voters, licensed drivers and holders of Montana identification cards to the Clerk of District Court. This list is stored and maintained electronically and it is from this list that jurors are pulled for the District Court, Justice Court and City Courts. The regular jury term is July 1 through June 30.

Jury Service is a important and necessary civic duty and we hope that serving as a juror will be a rewarding and interesting experience for you. You will learn more about the judicial system and the function of the Court system. Many jury trials are scheduled to last only 2-3 days. If you have any questions about jury service, please contact our office.

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Marriage Licenses

The requirements for marriage licenses are as follows:

The fee is $53.00. No personal checks are accepted
One piece of identification is needed to prove identify and age. Identification can be a driver’s license, birth certificate, tribal identification or other acceptable form of identification that lists your name and date of birth.
If either party has been previously married and divorced, they need to bring a certified copy of the divorce papers with them when they apply for a marriage license.
The bride must submit to a blood test for Rubella or the parties may waive the blood test. The rubella test is a test for German Measles.
Marriage licenses are effective immediately upon being issued and expire after 180 days. If a license expires without being used, the parties must make a new application and pay a new fee.
The marriage licenses are registered in the county in which the license was issued. After the marriage, the original license is returned to our office within 30 days to be filed and recorded. The original marriage license is returned to the parties after the document is filed and recorded. Certified copies of the marriage license can be obtained through our office for a fee.

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Passports

The Blaine County Clerk of District Court is also the passport agent for Blaine County. You may contact our office or view travel.state.gov for information.

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Self-Represented Litigants

The Montana Supreme Court has developed a court help program to assist self-represented litigants with civil (non-criminal) legal problems. The Court Help Program cannot give you legal advice or represent you in court. The goal of the program is to provide the information needed to understand legal rights and responsibilities and to help resolve legal problems on your own. Self Help Law Centers are located throughout the State to provide you with information and direct you to resources.

We suggest contacting the regional office, the Cascade County Self Help Law Center at 406-205-047, or by email at cascadecountyselfhelp@gmail.com. The personnel from Great Falls travel to the hi-line on a regular schedule to meet with people. Other resources can be found at montanalawhelp.org, which is the Legal Services website, or statelawlibraryselfhelp@gmail.com.

It is the goal and responsibility of the Blaine County Clerk of District Court to serve the public by providing efficient management of all District Court records. Our office encourages people to contact us with any questions. We cannot provide legal advice, but we will try to help with procedural information.

Blaine County District Court Contact Info

Address

420 Ohio Street
Chinook, MT 59523
(406) 357 – 3230

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Hours of Operation

Monday-Friday
8 a.m. to 5 p.m.

Deputy Clerk

Jennifer Metcalf
P.O. Box 969
Chinook, MT 59523
jmetcalf@mt.gov
406-357-3230

Blaine County Clerk

Tami Mitchell
P.O. Box 969
Chinook, MT 59523
tmitchell@mt.gov
406-357-3230

District Court

Judge: Yvonne Laird

Clerk & Recorder Forms

Clerk & Recorder Forms:

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Montana Realty Transfer Certificate

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Tax Appeal Forms

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Birth Certificate Request Form

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Death Certificate Request Form

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Military Discharge

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Fee schedule 2019

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ZURICH PARK fee schedule 2014

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ZURICH PARK Hall rental agreement

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Subdivision Review Process

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Certificate of Survey Process

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Document Standards

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MDT Mileage calculator

Our Office

Blaine County Courthouse
420 Ohio St
Chinook, MT 59523A

Resources

Jobs
Road Report

Office Hours

Mon-Fri: 9am - 5pm
Sat-Sun: Closed